On The Day Coordination
The On The Day Coordination package is perfect for couples who have done all the planning and want a professional to ensure their vision comes to life. I step in during the final weeks leading up to your wedding to confirm details, coordinate vendors, and manage the day itself.
From timeline execution to troubleshooting any last-minute issues, I’ll handle everything so you can relax and fully enjoy your celebration.
On The Day Coordination Inclusions
From $1650
Hitch Perfect’s carefully crafted On The Day Coordination package is designed to take all of the stress away in the lead up to your big day. Starting from 6-8 weeks out, every aspect of your wedding day is handled with care and expertise. Together, we’ll bring your vision to life, allowing you to enjoy every step of the path to “I Do.”
Package includes but is not limited to:
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Detailed handover meeting 6–8 weeks before the event to review your wedding vision, vendor bookings, styling, setup, inventory, and timeline creation. During this meeting, we’ll identify any overlooked details and provide a comprehensive action plan to ensure your day runs smoothly.
Final site visit, if necessary.
Creation and management of a 3-day timeline.
Vendor coordination, including confirming all details, managing bump-in and bump-out schedules, overseeing inventory, ensuring alignment with the timeline, and discussing day-of communication methods.
Unlimited phone and email correspondence.
Full setup, styling, and coordination on the day of your event.
Online personalised planning portal.
Coordination of supplier logistics for pack-down and bump-out.
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Conducting a morning-of rehearsal, if required.
Overseeing ceremony logistics, including greeting and seating guests, playing formal music through the celebrant's PA system, cueing the celebrant and bridal party for a flawless procession, and distributing programs or confetti cones.
Relocating styling items from the ceremony to the reception (where feasible) and managing ceremony pack-down if needed.
Preparing the reception by lighting candles, arranging signage, repurposing bridal party bouquets and other finishing touches.
Coordinating with vendors to ensure tasks are completed on time and schedules run smoothly.
Managing the timeline and making adjustments as needed to stay on track.
Responding to questions from suppliers, the venue, and guests on your behalf.
Implementing a wet-weather contingency plan if necessary.
Our all-important emergency kit on hand throughout the day.
